The Finance Department provides accounting, budgeting and data processing services for the City. Functions include maintaining a fund accounting system, paying City obligations, processing accounts receivable, payroll processing, setting internal controls to protect assets, conducting financial analysis, and providing timely reports of financial information for management purposes. Debt management, cash management, budget preparation, fixed asset accounting, and annual audit activities are supported from this department. Centralized purchasing for the City is also carried out by the Finance Department.
The Finance Department is responsible for accurate recording and reporting of the city’s financial data, culminating in the preparation of the Comprehensive Annual Financial Report.
The Finance Department assists in the preparation of the city’s annual budget, and provides oversight during the year to ensure that the city operates within the parameters set forth in the budget.
Payments to vendors for amounts due by the city are made by the Accounts Payable Division. Unclaimed property management and issuance of 1099 forms are other functions carried out by the Accounts Payable Division.
Payment to city employees is processed by the Payroll Division, including issuance of W-2 forms and employee benefit monitoring and reconciliation.
Purchasing & Inventory
The Purchasing & Inventory Division assists departments in the formulation, publishing, evaluation, and awarding of informal requests for quotes, invitations for bid, and requests for proposals. The Purchasing & Inventory Division also processes purchase orders, receipts, and invoices; posts daily transactions related to encumbrances, inventory issues, and adjustments; and monitors inventory, including overseeing the year-end inventory count.