Office of the Clerk of Council

Responsibilities of the Clerk of Council


The clerk of council is one of four City Council appointees. Responsibilities include:

Provides Information:  The clerk’s office is the initial contact for the City Council, responding to varied requests each year.  The Clerk’s Office is a resource for the public seeking information regarding actions taken by the City Council at the Council meetings.  Minutes, agendas, ordinances, and resolutions are available on line and through the Clerk’s Office.  The City Clerk is also a Freedom of Information Act (FOIA) Officer for the City, and information on FOIA requests is found at the "Request for Records" tab in the blue box on the left.  To request a copy of a document that is not available on-line, you may contact the Clerk’s Office at (540) 942-6669 or via email using the above link.  The Clerk’s Office maintains the schedule for the Council Chambers and Council Conference Room for limited reservations.

Legislative:  The Clerk’s Office creates, distributes, and uploads onto the City’s webpage the agenda and supporting materials for all regular Council meetings, special called meetings, and work sessions.  The Clerk is responsible for posting notices of special meetings and public hearings adhering to legal requirements.  Official minutes and summary agendas are available after they are approved by Council.  The Clerk’s Office maintains and updates the hard copy of meeting minutes, ordinances, and the City Code. 

Records Management:  As a records manager, the City Clerk promotes accessibility and ensures government accountability by maintaining updated versions of the Library of Virginia Records Disposition Schedules and disposing of records according to those schedules, providing documents on-line to the public, preserving vital records which protect the rights of the City and its citizens, indexing official documents, and making available photos of official artifacts and archival documents.