Please note there will be a change the in meeting room application process next year for groups holding regular meetings at WPL. Notices will no longer be sent regarding reserving a room for the following year. Applications for recurring meetings will be accepted starting in October of each year. This year, applications may be picked up at the library or filled out online.
Rules for Use of Constance T. Rader Multi-Purpose Rooms
The following rules govern the use of the library's Multi-Purpose Rooms (MPRs). Users of these facilities are assumed to have read, understood, and agreed to abide by these rules in letter and spirit when they sign the application for use of the facilities. Failure to abide by these rules may result in denial of permission to use the facility.
Availability Starting in 2016, dates scheduled for June, July, and December are tentative due to the volume of library programming. Please have a back up plan for your meeting. Additionally, Rooms A & B are not available the last two weeks of September.
Applications are normally considered on a first-come, first-served basis. Library or official city activities with standing reservations will normally be given a higher priority than infrequent or one-time activities. The MPRs are normally available from 9 a.m. - 9 p.m. Monday through Friday and 9 a.m. - 5 p.m. on Saturday.
Reserving a Room Inquiries may be made by telephone to the library. A formal written application or online application must be made and approved for the booking to be considered confirmed. Users must use the room that has been booked for them. Switching of rooms may be done only with prior approval. Users will notify the library promptly if confirmed space will not be used.
The MPRs consist of two rooms separated by a moveable partition.
Room A is 30 ft. x 40 ft. and seats 85 people. It has a slightly raised stage measuring 26 ft. x-8 ft. x 15 in.
Room B is 30 ft. x 15 ft. and seats 34 people
Rooms A and B combined can seat 119. A special request must be made to reserve both rooms in this configuration
Criteria for Use
The MPRs are available for public gatherings of civic, cultural, or educational nature. They may not be used for social, commercial, or fundraising activities.
Businesses and for profit groups (any organization based on the profit motive) will be charged a fee of $30 per use. The fee must be paid at the time of reservation or before the room is unlocked for the group.
The MPRs are not available for the use or activities of private individuals or commercial covens, nor are they available for meetings where, in the judgement of the library director, any disorder is likely to occur.
It is understood that all meetings and activities will be open to the public at no charge.
At no time will any money (admissions, fees, dues, etc.) be charged or change hands during any activity or meeting held on library property. The only exception to this policy shall be for library sponsored programs of authors or performers who desire to sell their books, cassettes, or videos per approval of the Library Board on January 16, 1992.
MPRs are normally available for use only by adult groups. MPRs may be made available for use by youth groups only on a exceptional basis, and not for regularly recurring meetings. The library director will decide on exceptions.
The library director is the approving authority for all applications for use of the MPRs.
MPRS usage is free of charge to residents, non-profits, and civic groups, except that the Director may impose fees to recover WPL expenses associated with after-hours meetings, damage to library property, and any other extraordinary expenses related to users’ activities.
Stimulating cultural and educational exhibits are welcome, provided no damage is incurred to the library's premises or property. If library facilities or property are damaged, the user / incurred will be held financially responsible.
Ceiling-level moldings are in place in Room A on the north wall, in Room B on the west wall, and in the main hallway for hanging or exhibit materials
The library will not be responsible for:
Property brought into the library for patrons / users meetings and activities
Exhibits or other property left in the MPRs by individuals and organizations
Food & Drink
Refreshments may be served provided that:
Alcoholic beverages my not be brought onto, or consumed on library property
Both the kitchenette and the MPRs are reasonably cleaned up after use
Permission to use the kitchenette has been requested and granted
Rules for using the kitchenette, as posted therein are followed
There is a standard arrangement of chairs and tables. Any deviations from, or adjustments to, this formation will be the responsibility of the group.
The WPL is a public building. Smoking is not allowed inside the building, which includes the lower level.
Both MPRs are provided with separate thermostats. The control for Room A is on the wall at the right rear of the room, control for Room B is on the left front wall of the room. Thermostats can be adjusted to the desired level. To avoid wasting energy, please turn off heat or air conditioning before leaving the building.
Note: Failure to abide by the above regulations may result in future denial of permission to use the facilities.