FY21 and 22 CAPSAW Consolidated Funding Request for Proposals

CAPSAW is announcing the availability of the FY 21 and 22 Consolidated Funding Pool Request for Proposals.   

A question and answer session is scheduled for December 3, 2019 beginning at 10am.  The session will be held at the Government center in Verona in the Smith West room.  Please contact CAPSAW at either valleycapsaw@gmail.com or 540-292-0017 with questions.

All Proposals must be received, via email at valleycapsaw@gmail.com no later than 9 a.m. on January 9, 2020.  Paper copies will not be accepted

CAPSAW is required to conduct a Community Needs Assessment in accordance with agency planning efforts every three years.  The most recent report was issued in FY 19, and is available on the CAPSAW website:  http://www.waynesboro.va.us/346/CAPSAWThis report represents CAPSAW’s assessment of the needs and resources for low- and moderate-income residents, social/human service providers, stakeholders and the wider community.  The 2020-2024 Strategic Plan is also available on the website and was developed based on the Community Needs Assessment report.  CAPSAW will only consider funding applications that are consistent with those documents. Other eligibility requirements can be found below. 

For help in determining if your agency is eligible, please contact CAPSAW staff at:  valleycapsaw@gmail.com.

  • Eligibility is limited to organizations able to demonstrate proof of non-profit status under Section 501(c)(3) of the Internal Revenue Code, AND to departments of local government organizations either located in or currently operating programs within the City of Staunton, Augusta County, and/or the City of Waynesboro. 
  • Proposed programs/services must principally benefit low- and moderate-income individuals and families in Staunton, Waynesboro, and/or Augusta County.  The income limits for Community Service Block Grant (CSBG) funding are included within this application (Appendix 1).  Partner agencies will receive updated current-year income limits when they are released and are required to follow them.  Income eligible refers to those individuals and families making at or below 125% of the Federal Poverty Line.  Eligibility may be extended to those at or below 200% of the Federal Poverty Line at the discretion of CAPSAW staff.
  • Open beneficiary programs that cannot accurately and realistically demonstrate demographic and income data of the clientele served WILL NOT BE CONSIDERED for this funding stream.
  • Any entity employed by or under contract with an organization represented on the CAPSAW board, or vice versa, may apply for funding; however, such applications may not be reviewed or discussed by that CAPSAW board member.  Similarly, any agency involved at the executive level of CAPSAW cannot discuss or participate in the review of an application submitted by their agency.
  • If an application is submitted by faith-based organizations, outreach efforts and service delivery must be conducted regardless of program beneficiary faith affiliation.  Programs and services may not be marketed or offered exclusively to members of the sponsoring organization’s religious affiliation or denomination. There may be no penalties or rewards based on religious practice.
  • Activities must be delivered from a location that is accessible to all potential beneficiaries, or an alternative means of service delivery to people with disabilities must be identified.
  • Programs must be able to provide specific demographic and individual-level data through regular quarterly reports.
  • Programs selected for funding must have a minimum of one Results Oriented Management and Accountability (ROMA)-trained staff member by the end of the first funding year.  Programs are encouraged to have multiple trained staff and board members.
  • Programs may be required to participate in site visits and/or desk audits throughout the contract period.  Please review the Site Visit Checklist for record-keeping and administrative practice expectations (Appendix 2).
  • All Proposals must be received, via email at valleycapsaw@gmail.com no later than 9 a.m. on January 9, 2020.  Paper copies will not be accepted.

It is important to note that funded programs must principally benefit people whose income is at or below 125% of the Federal Poverty Index.  The index is Appendix 1 of this document.  Agencies receiving these funds must retain documentation demonstrating that the funds were for human service provision to eligible households. In some cases, eligibility is extended to residents at or below 200% of the Federal Poverty Index. CAPSAW staff will discuss this funding stream with selected applicants only.   Open beneficiary programs that cannot accurately and realistically demonstrate demographic and income data of clientele served are not appropriate for this funding stream.  Please contact CAPSAW staff at valleycapsaw@gmail.com or 540-292-0017 if you have questions pertaining to eligibility.



 Submission Requirements for ALL Applicants:

FY 21 Introduction 
FY 21 Cover Sheet & Org Info 
Services and Outcomes FY 21 
List of Board of Directors including name, indication of officer positions, home address, agency or business affiliation, and years on Board
Side-by-side Profit-and-Loss Statements from most recently completed fiscal year
Year-to-date Profit-and-Loss Statement
Total budget for lead agency including income and expenses for current fiscal year
Copy of Financial Report provided to board from most recently completed fiscal year
Copy of Program Report provided to board from most recently completed fiscal year
*Please have your most recent Audit (or Financial Statement signed by the board if no audit is required) and IRS form 990 readily available if requested

Other Resources
Appendix 1: Federal Poverty Guidelines
Sample Demographic Report
2020 - 2024 Strategic Plan
2018 Needs Assessment Report
2018 Annual Report
Glossary of Terms
Site Visit Checklists
2019 Impact Report